Equipment and Machinery Module
Complete management of equipment and machinery with operational control, maintenance, and costs
The Merbeli Equipment and Machinery Module is designed for beauty salons, barbershops, spas, and aesthetic centers that need total control over their business equipment, from identification and daily status to maintenance, operational costs, and associated documentation.
Merbeli transforms each piece of equipment (dryer, shampoo bowl, lathe, autoclave, stretcher, chair, laser, radiofrequency, or others) into a traceable digital asset, allowing you to know what equipment it is, its current condition, how it is used, how much it costs to maintain, and its real impact on operations.
🧰 Overview of Equipment
The main view of the Equipment List displays a centralized list of all registered equipment.
Each row represents an individual piece of equipment, showing key information such as:
Equipment name
Type of equipment / category
Brand and model
Operational status
Last maintenance
Quick management actions
This view allows you to quickly answer fundamental questions such as:
What equipment do I have? Which ones are operational today? What maintenance is pending?
From this panel, you can:
Create new equipment manually
Apply bulk actions on multiple pieces of equipment
Search and filter by name, type, or status
Access the complete details of each piece of equipment
🧾 Technical Sheet of the Equipment
Upon entering the details, Merbeli presents a complete technical sheet with structural information:
Equipment name
Type (aesthetic equipment, hairdressing, barbershop, sterilization, furniture, etc.)
Brand and model
Model year (optional)
Serial number or internal identification
Operational status (active, under repair, out of service, etc.)
Purchase condition (owned, leasing, rental)
Associated insurance (if applicable)
Acquisition date
Purchase price
Customized technical description
This sheet is the digital identity of the equipment, centralizing data that is often scattered across invoices, manuals, or messages.
⏱️ Usage Records and Operational Traceability
The module allows for tracking the actual usage of each piece of equipment, ideal for operation and maintenance.
From the Usage Records section, you can record:
Date of use
Purpose or type of use (treatments, sterilization, technical service, etc.)
Start and end time
Total usage time (if applicable)
Responsible professional
Keywords and description
The chronological history helps to:
Control wear and lifespan
Schedule maintenance with criteria
Detect intensive or irregular use
Justify costs and replacements
💰 Accounting by Equipment
Each piece of equipment has its own Accounting section, where Merbeli consolidates the real economic impact.
Key indicators are displayed:
Total associated income (if applicable)
Total expenses (spare parts, technical service, supplies, etc.)
Net result
Total recorded transactions
Additionally, a table details each movement:
Date
Type (Income / Expense)
Accounting category
Amount
Supplier
Payment method
Description
This way, you can answer with real data:
How much does it cost to maintain this equipment? Is it worth repairing or renewing it? What impact does it have on the business?
🔧 Preventive and Corrective Maintenance
The Maintenance section allows you to record all services performed:
Type of service (preventive, corrective, inspection, calibration)
Date of service
Maintenance responsible (internal or provider)
Products or spare parts used
Quantities and units
Work description
Service cost
Equipment status at the time of maintenance
Additionally, Merbeli allows:
Automatically record the expense in accounting
Add the service to the calendar
Attach receipts, invoices, or technical reports
This turns maintenance into a documented and traceable process, avoiding forgetfulness and improving planning.
📋 Tasks Associated with Equipment
Each piece of equipment can have associated tasks, such as:
Pending services
Technical reviews
Calibrations
Safety and hygiene inspections
Preparation for high-demand seasons
The tasks include:
Title
Priority
Status
Responsible
Start and end dates
📂 Files, Images, and Notes
Merbeli allows you to centralize documentation by equipment:
User and service manuals
Warranties
Invoices
Certificates and calibrations
Photos of the equipment
Technical reports
Internal notes
All accessible from any device, eliminating physical folders or scattered messages.
📊 Strategic Value of the Module
The Merbeli Equipment and Machinery Module allows:
To have a clear and updated inventory of equipment
To control operational status and availability
To record real costs per equipment
To plan and document maintenance
To centralize technical documentation
To make better investment and renewal decisions
The result is a professional asset management, aligned with the reality of a modern salon.